ART seeks new Administrator

Applications for this role have now closed

The Association of Ringing Teachers is looking for a new part-time, paid Administrator to take over this key support role for the organisation. ART is a registered charity (no. 1156971) operating ITTS for Ringing Teachers and Learning the Ropes for Ringers.

Angela Roskelly has ably filled this role for the last two years, and we would like to thank her for her immense contribution to the success of ART during a period that has seen very significant growth in the organisation. Whilst Angela has enjoyed being ART Administrator, she is looking to begin a new business venture and has unfortunately decided now is the time to move on.

This opportunity comes at an exciting time for the organisation, and for a new Administrator. The role is a home-based job that involves the day-to-day management of the ART organisation, ART Teacher Training Scheme (ITTS) and the Learning the Ropes scheme.

Job Description – ART Administrator

Job Title

  • ART Administrator

Duties and Responsibilities

  • Maintaining the ART database – Tutors, Mentors, Teachers, Ringers and ART Members
  • Create and manage user details – names, contact details and enrolment, including sending new users login details
  • Co-ordinate with Membership Secretary
  • Respond to enquiries and requests for ITTS Day Courses and other general correspondence
  • Manage the calendar of upcoming ITTS Day Courses
  • Prepare online forms for lists of Day Course delegates and co-ordinate with Day Course Tutor and with Course Packs Collator
  • Collect contact details of all Day Course delegates and add delegates to database
  • Input ITTS Day Course feedback
  • Monitor Teacher and Mentor progress and report to ART Chairman
  • Identify and notify Teachers not completing within time limits
  • Issue certificates on receipt of completion of applications for ringing achievement certificates (check quarter peals on Campanophile or BellBoard)
  • Process and confirm accreditation recommendations
  • Validate records and statistics for ART, ITTS and Learning the Ropes etc
  • Report monthly and quarterly statistics, as required for each purpose
  • Updates and alterations online resources and downloads
  • Handling and managing simple financial transactions and banking
  • Provide documentation for DBS checks to Members, as necessary
  • Engage and participate in other publicity, as appropriate
  • Support the organisation’s communications strategy by identifying likely items of interest

Required Skills and Attributes

  • Knowledge of change ringing with an interest in training and education
  • Competency with IT systems and applications, particularly Microsoft Excel, spread sheets and access and email applications
  • Knowledge/experience of using web-based content systems
  • Some understanding of basic statistics
  • Good and effective communication and people skills
  • Excellent personal organisation skills and ability to work alone

Performance Criteria

  • Reports to ART Chairman
  • Timesheet/log of work
  • Attendance at ART Management Committee meetings as requested

Hours of employment

  • 15 hrs per week
  • There may be a requirement for up to 5 hours overtime

Reward package

  • £8.50 per hour


  • From 1st January 2015, 1 years contract with 3 months probationary period


  • To apply send CV to Pip Penney (Chair, ART) –
    pippenney [at]

Closing Date – 30th November 2014